The purpose of this position is to manage TVMA’s Veterinary Student Engagement program and Large Employer membership program. In carrying out this purpose, the individual will work with autonomy and independent judgement within defined limits to coordinate efforts with TVMA Executive Committee, veterinary school officials, TVMA student delegates, corporate employers, members, and TVMA staff.

The areas of responsibility for this role fall into three main categories:

Large Employer Membership Program Management:

• Coordinate membership renewals with the corporate employers participating in the Large Employer program.
• Manage the membership database to reflect adds, drops and transfers reported by the Large Employers on a quarterly or annual basis.
• Research members who are dropped from the Large Employer roster to update them in the database and encourage them to continue their membership.
• Create annual invoices for the Large Employers reflecting their updated rosters.
• Research potential new Large Employers and coordinate their onboarding.
• Prepare reports for management as required.

Student Engagement Program Management:

• Develop relationships with veterinary school officials and student leaders.
• Coordinate and attend student engagement and faculty events at veterinary school campuses.
• Organize, manage registration and attend Recent Graduate & Student (RGS) Mixers at TVMA’s Annual Conference and Southwest Veterinary Symposium (SWVS), including obtaining sponsorships for the event.
• Manage volunteer schedules and student travel stipend distribution at Annual Conference and SWVS.
• Coordinate initiatives related to the Senior Student Delegates, including managing their attendance at events, monitoring and requesting their delegate stipend distribution, coordinating and managing their school contingency budgets, and supporting them with questions about TVMA operations.
• Coordinate planning, acquisition and distribution of annual veterinary school student gifts.
• Process new student members and manage the student information in the membership database.
• Participate in designing and coordinating new student initiatives (e.g. externship program, mentoring program, etc.).
• Prepare reports for management as required.

General Communications:

• Write articles and captions for TVMA publications and social media.
• Create and update standard operating procedures (SOPs).
• Create and execute a communications plan.
• Serve as the staff liaison and attend meetings of the Recent Graduate & Student Liaison (RGSL) and TVMA/SVM Liaison committees.
• Participate in the TVMA exhibit booth at Annual Conference and SWVS.

Benefits We Offer:

We care about the well-being of our team, both in and out of the office. Here’s what you can expect as part of our benefits package:

• 401(k) Retirement Plan with a generous match
• Generous Health, Vision and Dental Insurance programs
• Life, Accident & Disability and Long Term Disability Insurance
• Supplemental Insurance options
• Remote work possible after the first 90 days of employment
• Employee Assistance Program (EAP)
• Identity Protection program
• Office Cat – Yes, we have a real, live office cat. She takes her role as morale booster very seriously.

Qualifications and Requirements:

• Minimum five (5) years’ experience in a responsible office environment position with a Bachelor’s degree in related field preferred
• Competency in a Macintosh computer environment and proficiency with common business application software such as Microsoft Office and Adobe InCopy
• Experience in an Association or Academic setting preferred
• Experience with MemberSuite or other association management system highly preferred
• Experience with event planning and exhibiting a plus
• Must be self-directed, well-organized and detail oriented with ability to balance multiple tasks and competing priorities with periods of high stress while meeting deadlines
• Ability to work within established performance standards, to establish program outcomes and planning objectives, and to work independently toward these goals with minimal day-to-day supervision
• Strong verbal, telephone, and written communication skills, including ability to exercise diplomacy and use sound judgment in dealing with association members, school officials, sponsors, and corporate employers
• Effective and friendly communicator able to be a team player who works well with staff, members, volunteers, and business community
• Availability to work and travel several evenings and weekends throughout the year including Association major conferences in February/March and September.

Applicants will be required to submit a cover letter, resume, and writing sample.

About TVMA

The Texas Veterinary Medical Association (TVMA) was organized in 1903 and continues to operate as a nonprofit organization under the laws of the state of Texas. The purpose of TVMA is to support veterinarians as they practice the art and science of veterinary medicine in Texas. TVMA is owned by its members who pay dues and use our products, programs and services. These member-owners currently number more than 4,000 licensed veterinarians practicing throughout the state of Texas.Today, TVMA is one of the largest state veterinary medical associations in the nation and is recognized for its leadership on important issues, innovative solutions and effective representation. The excellence of its educational programs, publications and legislative efforts has fostered an outstanding reputation among veterinarians and sister associations across the country.

Connections working at TVMA