Posted: 18-May-26
Location: Illinois
Type: Full Time
Salary: $80,000
Categories:
Salary Details:
Preferred Education:
ABOUT AFFINITY STRATEGIES AND HERMEDICINE
Affinity Strategies is an Association Management Company (AMC) that provides full-service management and strategic support to nonprofit healthcare associations. This position is employed by Affinity Strategies and dedicated primarily to serving HERmedicine — a national women’s health CME and clinical education platform. HERmedicine produces virtual programming, in-person CME conferences, and ongoing professional development series for physicians and advanced practice providers. This is a mission-driven client where every campaign, every event, and every attendee matters.
This role sits at the heart of Affinity Strategies’ client delivery — serving as the primary staff resource for HERmedicine and ensuring that marketing, membership, events, and communications are executed with precision and proactive follow-through on behalf of the client.
HERmedicine is a national 501(c)(3)nonprofit organization dedicated to advancing women’s health through trusted education, collaboration, and community.
THE ROLE
We are looking for a highly organized, proactive Associate Director who thrives in a fast-paced, entrepreneurial environment. This person will work directly with a deeply involved organizational leader who has high standards, clear expectations, and a strong institutional vision for the brand.
The right candidate is comfortable working with a hands-on, results-oriented principal who expects consistent, data-driven updates without being asked — and who brings solutions, not just status reports. If you do your best work when given clear direction from a decisive leader, and you take pride in staying one step ahead, this role is a strong fit.
| Who Thrives Here: You communicate proactively — you share data and updates before being asked. You are not rattled by direct, honest feedback. You take ownership of your work and flag problems early. You are comfortable being accountable to clear, measurable goals. |
KEY RESPONSIBILITIES
Membership & Member Relations
- Serve as the primary point of contact for member inquiries, renewals, and general support
- Maintain membership databases with accuracy and process applications, payments, and renewals
- Provide technology and speaker support for weekly Monday Night Discussion Groups and HERtalks (Monday and Wednesday evenings — approximately 15 minutes each)
- Support membership campaigns and retention initiatives
Events & CME Programs
- Coordinate logistics with Affinity Strategies meeting planner for virtual and in-person CME events, including speaker communications, registration tracking, CME/CE paperwork, and materials
- Assist with venue coordination, vendor communication, and on-site event support as needed
- Proactively surface any issues related to registrations, speaker confirmations, or logistics — do not wait for the leader to discover gaps
Committee & Board Support
- Schedule meetings, prepare agendas, take minutes, and track action items for assigned committees
- Assist with preparing board materials, reports, and governance documentation
- Track governance records, bylaws, policies, and election logistics
Financial & Administrative
- Process invoices, reimbursements, and payments accurately and on time
- Assist with budget tracking, expense reporting, and sponsorship invoicing
- Maintain organized digital files and records across all platforms
QUALIFICATIONS
Education & Experience
- Bachelor's degree preferred; equivalent experience considered
- 2–4 years of experience in association management, nonprofit administration, event coordination, or marketing operations
- Experience working in an AMC environment is a plus
- Background supporting physician or healthcare organizations strongly preferred
Skills & Abilities
- Exceptional organizational skills and the ability to manage multiple priorities simultaneously
- Strong written and verbal communication — clear, concise, and professional
- Comfort interacting with physicians, board members, and executive-level stakeholders
- Proficiency with Microsoft Office, Zoom, and association management systems (AMS)
- Demonstrated ability to work with data — tracking metrics, building reports, and presenting results clearly
- Detail-oriented with strong, consistent follow-through — you close the loop
| A Note on Work Style: This organization's leader is highly informed, deeply invested, and expects transparent, consistent communication. The best candidates will be self-starters who lead with data, take accountability, and understand that proactive reporting is as important as the work itself. If you are energized by working with a visionary, demanding leader — and you know how to earn and maintain trust through results — we want to hear from you. |
WORK STYLE & EXPECTATIONS
- Remote position with flexible scheduling; availability for occasional evening hours required (Monday and Wednesday evenings for virtual programming)
- Ability to work independently while maintaining close, proactive communication with organizational leadership
- Comfortable with clearly defined deliverables, deadlines, and accountability
- High commitment to quality, accuracy, and member experience
- Willingness to adapt quickly in a growing, entrepreneurial organization
