Posted: 14-Oct-25
Location: Lombard, IL
Type: Full Time
Salary: $70,000-$80,000
Categories:
Salary Details:
Additional Information:
Overview
Affinity Strategies is seeking an experienced Association Manager to partner closely with the Executive Director in supporting two dynamic medical associations. This position offers the opportunity to play a key leadership role in a fast-paced, collaborative environment, with clear potential for advancement into an executive-level position.
The Association Manager will work alongside other members of the Affinity Strategies team and physician volunteer leaders to deliver high-quality educational programming, strong governance support, and exceptional member engagement across multiple association clients.
Key Responsibilities
Leadership & Governance
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Serve as primary liaison to assigned Boards, Committees, and Task Forces, ensuring seamless communication and operational alignment.
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Schedule and facilitate meetings, prepare agendas, record and distribute minutes, and track follow-up actions.
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Collaborate with the Executive Director to identify opportunities, address challenges, and implement strategic initiatives.
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Provide governance support to volunteer leadership and ensure compliance with organizational policies and bylaws.
Education & Program Management
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Support the planning and execution of in-person and virtual education programs, including speaker and faculty coordination, abstract management, participant tracking, and material preparation.
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Partner with the Meetings & Events team to ensure smooth on-site delivery and an exceptional attendee experience.
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Manage special programs, awards, and application processes as assigned.
Project & Operations Management
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Execute approved projects and initiatives with attention to quality, timelines, and outcomes.
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Maintain proficiency in association technology platforms, including MemberClicks, abstract/speaker management systems, survey tools, and mobile applications.
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Coordinate website updates, e-mail communications, and other digital engagement initiatives.
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Generate reports, routine correspondence, and documentation as requested.
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Continuously seek opportunities to enhance processes, improve member value, and contribute innovative ideas to organizational growth.
Event Participation
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Attend and support annual client conferences and other key events, assisting with logistics, registration, and on-site coordination.
Other Duties
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Perform additional responsibilities as assigned to support client success and organizational excellence.
Qualifications
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Minimum of 3 years of association management experience, preferably within the healthcare or medical society sector.
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Strong understanding of association governance, committee management, and continuing education programming.
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Proven ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment.
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Excellent written and verbal communication, interpersonal, and organizational skills.
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Experience with the following platforms preferred:
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MemberClicks (AMS)
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Abstract and Speaker Management Systems
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SurveyMonkey or similar survey tools
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Microsoft Office Suite
- Cadmium
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Zoom and virtual event platforms
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Ability to travel out of state (approximately 2-3 times a year) and work on-site at client meetings as needed.
Why Join Affinity Strategies?
At Affinity Strategies, we’re a mission-driven team dedicated to empowering professional medical associations through strategic leadership, operational excellence, and member engagement. This role offers a unique opportunity to work side-by-side with executive leadership, influence organizational strategy, and grow into a future Executive Director position.