Career Center

ABOUT THIS ROLE

Associations International (AI) is an association management company based in Lexington, KY, who partners with non-profit trade and career associations. Our job is to help those non-profits meet their mission and grow their membership through the work of our talented, dedicated team.

As Project Manager, you will serve our client partner, The International Coaching Federation (ICF). ICF is the largest resource for business and personal coaches, representing more than 50,000 members and 50,000 credential holders. ICF supports and preserves the integrity of coaching through standards supported by the individual membership.  The Project Manager will be responsible for supporting all operations of the Project Management Office (PMO) and will work collaboratively across all ICF’s family organizations and departments to execute projects and manage complex technology projects from initiation to successful completion within the ICF platform.  Additionally, the Project Manager will be responsible for the procurement, review, and negotiation of contracts, while maintaining the highest quality standards in accordance with the ICF Project Management Office Handbook. The Project Manager will report to the Director of the Project Management Office.

ESSENTIAL DUTIES AND FUNCTIONS

• Lead project management activities, resources, equipment, and information
• Break projects into doable actions and set timeframes
• Liaise with the ICF team to identify and define requirements, scope, and objectives
• Assign tasks to internal teams and assist with schedule management
• Make sure that ICF team needs are met as projects evolve
• Analyze risks and opportunities
• Lead project procurement management
• Monitor project progress, communicate, and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the stakeholders to eliminate blockers
• Use tools to monitor working hours, plans, and expenditures
• Manage to issue all appropriate legal paperwork (e.g., contracts and terms of the agreement)
• Create and maintain comprehensive project documentation, plans, and reports
• Ensure standards and requirements are met through conducting quality assurance tests
• Other duties as assigned

QUALIFICATIONS AND SKILLS

• Undergraduate degree and a minimum of two years of Proven work experience as a Project manager or similar role to set priorities, take initiative, and manage multiple projects on time
• Experience in project management methodologies from conception to delivery, including project initialization and planning, project execution, quality assurance and testing, stakeholder communication, resource management, change management and leadership
• Excellent organizational skills with strong project management skills and the ability to prioritize work
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
• Committed to continuous improvement and development
• Strong ability to work individually on a project and collaboratively in a team environment to manage broad and diverse cross-constituent working groups
• Being a strong communicator with excellent interpersonal skills, managing vendors, and teamwork skills to deliver results
• Strong attention to managing data and analyzing trends to prepare action plans. Hands-on experience with project management tools (e.g., Kanban board, Backlog)

WHY JOIN ASSOCIATIONS INTERNATIONAL?

We hire diverse and talented people who drive the success of our partner associations by bringing their talents, passions, and expertise to the team. We pride ourselves on creating a culture of respect and belonging and are proud to be a Best Places to Work in Kentucky award recipient since 2012!

• Flexibility: Remote, hybrid, and in-office flexibility
• Competitive Compensation: Based on skills and experience
• Benefits: Full benefit package including medical, and company-paid dental, vision, long-term disability, and life insurance
• Retirement: 401(k) with company match (because we all want to retire one day)
• Time Off: Comprehensive time off to do the things you love including holidays, vacation, sick, and floating holidays
• Culture: Recipient of the Best Places to Work in Kentucky award for 11 years and running

Associations International is committed to creating a diverse environment and is proud to be an equal opportunity employer. AI recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you have a disability or special need that requires support in applying, please reach out to our HR team at 859-219-3567. 

About Associations International, LLC.

Associations International is a full-service association management firm providing services and support for international and domestic associations. We focus on the needs of each of our partner associations, helping them build their membership, promote their missions, and support their value. Above all, we nourish their ability to grow. We hire diverse and talented people who drive the success of our partner associations by bringing their talents, passions, and expertise to the team. We pride ourselves on creating a culture of respect and belonging and are proud to have been named a Best Places to Work in Kentucky award recipient for 11 years and counting!

Connections working at Associations International, LLC.