The Texas Oil & Gas Association (TXOGA) and its affiliates are seeking an Office Coordinator to provide administrative and clerical support to teams across the organization. This is an on-site, in-office position with a high level of interaction with TXOGA personnel, membership and external constituents and requires an individual with the skill set and talents to help the overall organization reach maximum success.

Duties & Responsibilities:

Administrative

• Answer phone calls and direct callers to the proper personnel, department, or voicemail to ensure calls are addressed
• Welcome on-site visitors, determine the nature of business, and notify visitors to appropriate personnel
• Help support TXOGA events and meetings, including meeting room set-up/take-down, printing and collating of meeting materials and catering orders
• Assist in distribution/send-out of bulk mailings and marketing materials
• Provide calendar management and meeting scheduling support to members of the TXOGA staff, along with support of meeting room/location calendars

Bookkeeping

• Post and pay vendor invoices using QuickBooks (or specified software), ensuring accuracy of information
• Prepare and distribute invoices to member companies and/or external partners as needed
• Receive checks on behalf of the Association and prepare deposit sheets

Facilities Management

• Maintain office supply inventory and ensure supplies are available and always organized
• Help office visitors and employees with issues related to parking, WIFI access and other related items
• Assist with troubleshooting of office equipment, including helping call for repairs

This position offers competitive pay and a benefits package including but not limited to employer contribution to 401k plan, health, dental, vision and life insurance. Salary will be commensurate with experience.

How to Apply

• Please email your resume and cover letter to HR@txoga.org.
• Subject line: TXOGA Office Coordinator

Qualifications

• Required: A minimum of 5 years’ experience of providing administrative support in a fast-paced, team-centric environment
• Required: Strong written, verbal and interpersonal communication
• Preferred: Associates Degree in Business or graduation from a four-year college/university
• Preferred: Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Office 365) and QuickBooks

About Texas Oil & Gas Association

The Texas Oil & Gas Association (TXOGA) is a statewide trade association representing every facet of the Texas oil and gas industry including small independents and major producers.

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