Purpose:

The purpose of the position of Director of Education and Meetings is to manage and administer all group-meeting functions, continuing professional education programs, the sponsorship program, and the annual conference trade show.

Duties Related to Continuing Professional Education:

1. Produce continuing professional education programs for veterinary professionals and hospital staff with the support of the TVMA Continuing Education / Conference Committee and other committees who are interested in topic and speaker selection.
2. Provide support as directed to Local Veterinary Medical Associations with meeting and educational programming such as High Plains VMA, Concho Valley VMA and others contracted by TVMA.
3. Issue CE credits according to the TBVME Rules of Professional Conduct.

Duties Related to Meeting Planning and Sponsorships: 

1. Provide support and guidance within the scope of the position to officers, members, committees and local VMAs wishing to hold meetings under the umbrella of TVMA
2. Develop, manage, and coordinate sponsorship programs across all TVMA departments to ensure that prospects receive a comprehensive view of opportunities within TVMA. Responsible for developing and maintaining relationships with allied industry members for their sponsorship potential.
3. Plan, manage, and market the association’s annual conference and other TVMA supported meetings. May include:

• • Venue selection and negotiation
  • Room assignments for sessions
  • Speaker and moderator contracts, compensation, and travel management
  • Vendor relationship and contract management
  • Preparing and submitting content for website, printed marketing pieces, e-blasts, online advertisements
  • Proceedings manual preparation
  • Signage, Meal planning, Ground transportation, etc.
  • Using association management system (MemberSuite) to set up, monitor, and report on event registrations.
  • Registration Desk management (name badges, checking participants in, etc.)
  • Budget preparation and maintenance

Duties Related to Trade Show Management: 

1. Organize, develop, and market the association’s trade show held at the annual conference
2. Use association management system (MemberSuite) to set up, assign and monitor exhibit booth sales.
3. Develop floor plan and sales piece, solicit potential exhibitors.
4. Provide oversight of the exhibit floor during annual conference trade show.

Other duties as assigned from time to time by the Executive Director.

Qualifications and Requirements:

1. At least five years of significant meeting planning and execution experience (trade show experience helpful, association experience a plus).
2. Certified Meeting Professional qualification preferred or in active pursuit. PMI also acceptable.
3. Experience in managing and meeting budget targets
4. Strong verbal, telephone, and written communication skills, including ability to exercise diplomacy and use sound judgment in dealing with association members, exhibitors, hotel staff, conference contractors and the public.
5. Must be highly organized and possess the ability to balance multiple tasks and competing priorities with periods of high stress while meeting deadlines.
6. Computer literacy and proficiency with common business application software (Excel, Word, etc.). Experience using MemberSuite or other association management systems is highly valued.
7. Availability for travel and to work some evenings and weekends