This full-time administrative position is for a non-profit, professional association based in downtown Austin. The administrative assistant will be the primary receptionist, as well as, perform general office duties, including event planning support, customer service, database management, assisting members with event registration, membership billing, preparation of bank deposits, processing payments, processing accounts payable, database management, record management and filing, ordering office supplies, maintaining office equipment, making travel arrangements, and other duties as needed. This position does require some overnight travel periodically.
General reception duties, answer telephone calls and provide assistance with event registration and membership requests for information
Provide event planning support such as printing name badges, organizing equipment and supplies, preparing registrant packets, and other relevant duties, including onsite event registration assistance
Light bookkeeping tasks such as preparing deposits, posting payments in CRM database, processing accounts payable and other banking
Updating and maintaining member records in CRM database as required (training provided)
General office support such as managing mail, supplies, filing, travel arrangements
Other general administrative and event management duties including preparation of materials, name badges, organizing equipment and supplies, and onsite registration support
The ideal candidate will enjoy working in a small office environment. He/she will like being part of a team, be friendly, accommodating and flexible, have patience, interest in working for a non-profit and have professional demeanor.
Qualifications & Experience:
Prior administrative and customer service experience (preferable 2+ years)
Outstanding written and oral communications skills