American College of Obstetricians and Gynecologists (ACOG), a membership organization dedicated to the advancement of women's health care in Washington, DC, is currently seeking a Program Administrator. The Program Administrator will manage the logistical day to day operations of the program. Responsible for: project coordination, fiscal management, administrative management, and implementation, and reporting of project activities. Provides professional expertise and applies departmental and organizational policies and procedures to positively influence the outcome of the program and the department. Will exercise judgment, prioritize and implement multiple projects, and collaborate effectively with internal and external partners. Cover Letter Required.
As a result of COVID-19, ACOG employees are working in a temporary remote capacity. This is temporary, and normal business hours and in-office duties will return to normal once federal and state guidelines deem it is safe to return into the office. Employees are expected to return to ACOG's National office located at 409 12th, Southwest Washington DC, 20024.
Key Duties and Responsibilities.
Monitor program activities to ensure quality and accuracy of work outcomes with contractual and grant commitments. Meet deliverables, develop communication products, execute work plans, projects, and assignments in an accurate and timely manner.
Collaborate with the ACOG Grants and Compliance Manager to ensure program compliance with federal regulations and CDC Grant Management Policy.
Collaborate with marketing and communication teams to develop best practices, communication strategies and explore new formats for dissemination of program materials.
Serve as the primary liaison for conferences and related meetings, including meeting planning, logistics, and coordinating timelines. Other tasks may include, assembling agenda materials, developing and distributing related minutes, reports, updates, managing the development and implementation of workgroup initiatives, outreach at national and regional meetings; present on program activities and provide updates at meetings.
Manage and edit program educational content through various stages of review and approval to ensure alignment with ACOG guidance and editorial standards.
Coordinate the work of consultants, vendors, staff, and others involved in the development and implementation of activities, materials, and events including literature review, video, online course development, training and production, and marketing and promotion campaign planning and execution.
Ensure program compliance with organizational and funder requirements, reporting, and standards through working with funders and ACOG's Legal, Finance, and Compliance staff accordingly.
Collaborate with ACOG's Finance team to manage and monitor budget-to-actuals, assuring that all appropriate costs are included in quarterly forecasts and are billed to the grant in a timely manner.
Manage and track all proposal/reporting deadlines, submissions, and status updates and assists in drafting program proposals and reports.
Track and monitor analytics to assess trends, activity across social media accounts, and digital advertisements for performance to goals.
Promote clinical guidelines and policies that support implementation of Program recommendations.
Perform other duties as assigned
Bachelor's degree and/or work equivalent.
Minimum 2- 4 years of related experience including project management experience in medical or public health education, outreach, or advocacy programs.
Excellent verbal and written communications skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Ability to work independently and think strategically.
Proficient with Microsoft Office Suite or other related software.
Experience with federal grant requirements and reporting preferred.
Broad understanding of the problems associated with at risk alcohol use by women of reproductive age and approaches that support health behavior change.
Self-motivated, with the ability to exercise independent judgment, prioritize and implement multiple projects, and collaborate effectively with internal and external partners.
Ability to track program budgets and expenses.
Ability to travel, sometimes overnight for several days.