Program Coordinator

We seek an enthusiastic professional with a commitment to excellence and a desire for an opportunity to be involved in a range of activities that support the fascinating science of tropical medicine/global health presented at the society’s international Annual Meeting. This newly created position will primarily provide administrative support for the Administrative Manager, Scientific Program. This position will report to the VP, Meetings.
Duties:
The Program Coordinator will support the increasing size and complexity of the Scientific Program (speakers, abstracts, posters, symposia, etc) and the work of the Scientific Program Committee who are responsible for the scientific review of the research presented at the Annual Meeting. This position will play a key role in the data management of the abstract, symposia and poster database and provide support to the Administrative Manager, Scientific Program. This position will report to the VP, Meetings.
• Support the Administrative Manager, Scientific Program with speaker management and abstract management for plenary speakers and abstract presenters consisting of approximately 180 total sessions including 2500 abstract submissions,
• Uses web-based collection and database tools (OASIS) to assist in the management of content collection, scientific review and house all program data, as well as ensure data is properly formatted in database for publication in print and via web-based planner, Meeting App and e-poster database.
• Provide assistance in the preparation of various Annual Meeting digital publications: Call for Abstracts, Call for Symposia, Registration Brochure, Final Program, Abstract Book, Pocket Guide, Session Guides.
• Assist in the speaker and presentation logistics for plenary speakers, symposium speakers and abstract presenters, i.e. audio-visual instructions, session management instructions, poster presenter instructions.
• Annual travel for up to ten days (one week supporting the Annual Meeting).
• Other duties as assigned.