Future Business Leaders of America – Phi Beta Lambda, a 501(c)(3) organization that inspires and prepares students to become community-minded business leaders in a global society through relevant career preparation and leadership experiences.
The Director of Finance and Operations will partner closely with the President & CEO to chart the Organization’s future growth and strategic response to a competitive environment. This position is charged with overseeing the day to day operations, creating operational strategies and policies, and supporting an organizational culture that fosters employee alignment with strategic goals.
This position will play a critical role in strengthening organizational operations through development, design, and implementation of key initiatives and projects, processes, and procedures. In addition, this position will serve as a careful steward of the Organization’s assets.
This position is responsible for the accounting, financial reporting and analysis, budgeting and forecasting, and internal controls. Additional responsibilities include working with outsourced human resources, investment managers, and information technology providers to ensure the Organization is well-supported in these areas.
The Director of Finance and Operations will focus on several critical areas:
Lead the annual operational planning and budget development process, monitor monthly and annual budget, and prepare monthly financial reports while ensuring collaboration with budget owners.
Lead the Organization’s investment portfolio and banking relationships and serve as the primary staff contact/liaison to the Treasurer and the Finance Committee.
Assist departments with budgeting, planning, and resource allocation; provide financial literacy training to budget owners and other stakeholders as needed to foster a better understanding of business processes within the Organization.
Establish, monitor, and enforce an internal control system to safeguard the Organization’s assets, and optimize efficiencies within the Finance team.
Review all of the Organization’s activities to ensure compliance with not-for-profit accounting standards.
Ensure accurate accounting records, including timely month end closes and account reconciliations, to allow for monthly financial reporting to senior staff, volunteer committees and Board of Directors.
Perform monthly financial variance analysis with supporting explanations and anticipated impact to future financial results.
Ensure that all financial obligations are paid on a timely basis and oversee the accounts payable and semi-monthly payroll function.
Monitor and forecast cash balances; work closely with President & CEO and outside investment managers to ensure working capital needs are met on an on-going basis.
Cultivate an environment of customer service between Finance and all other organization departments.
Manage the state remit process monthly to ensure accurate and timely payments, and coordinate with Membership to provide cohesive communications with state leaders.
Meet with program managers monthly to discuss issues or questions relating to their financial reports.
Direct and manage the preparation of all information, reports, schedules and analyses required for a timely and efficient completion of the annual financial statement audit and tax returns with external auditors and tax advisors.
Develop and maintain a financial policies and procedures manual.
Ensure that the Organization and affiliates meet all regulatory and legal reporting requirements.
Oversee all office operations, including owned and leased equipment, supplies, appearance, and front desk management.
Interface with the IT support provider to ensure all Impexium related issues are resolved in a timely manner.
Ensure the integrity of all systems contributing to the financial records of the Organization and provide input in all areas affecting the financial system to ensure proper set up.
Oversee a variety of special projects including, but not limited to, development, design, and implementation of strategic initiatives and operational enhancements in collaboration with the President & CEO or any other Department Manager.
Supervision Provided to:
Operations and Technology Coordinator
Education and Experience:
Bachelor’s degree in Business or equivalent; Accounting degree preferred.
MBA and CPA preferred.
Seven+ years of broad accounting experience; at least five years in the not-for-profit sector.
Two+ years of supervisory experience.
Skills and Capabilities:
Strong leadership and strategic thinking skills.
Strong verbal and written communication skills.
Proficiency with automated accounting systems, preferably Sage 50 and Impexium or other AMS.
Expertise with MS Office.
Ability to both work well independently and collaboratively with others.
Willingness to create and support a transparent, collaborative environment.
Ability to adapt to new technologies.
Key Internal and External Relationships:
Internal – Organization staff, state leaders, and volunteer member committees including Finance Committee and members of the Board of Directors.
External – Vendors, investment advisors, external auditors, tax advisors, IT support provider, HR support provider, and regulatory contacts.
To apply, please send a cover letter and resume with salary range specified as well as three professional references to Elena Daly at firstname.lastname@example.org
Future Business Leaders of America-Phi Beta Lambda, Inc. (FBLA-PBL) is the largest career student business organization in the world. Each year, FBLA-PBL helps over 230,000 members prepare for careers in business.