Working in collaboration with the Assistant Vice President, Finance and Budget, the Senior Contract/Grant Specialist provides financial and budget support to ACE programs, both federal and non-federal programs, but also for payroll and other general accounting support. The senior specialist oversees Federal Financial Reporting, associated drawdowns for reimbursement of costs incurred by ACE programs and private foundation grant reporting. The person filling this position is also a member of a team managing grants and contracts throughout ACE and is expected to understand overall departmental functions and assist with any other departmental activities as needed. Additionally, since the individual will be the primary backup to the payroll manager, he/she is expected to work closely with payroll manager.
Essential Job Duties or Tasks:
Research and interpret relevant regulations, guidelines, and standards for federal awards.
Serve as a liaison between funding agencies and program staff for federal awards.
Assist staff in the development, preparation, and submission of award proposals to support ACE’s potential funders, including budgets, documentation, and interpretation of funding requirements.
Work with ACE program staff to ensure accurate processing of all financial transactions submitted to the accounting office.
Coordinate receipt of awards and contract documentation. Work with other team members of the finance and budget department to maintain funding records in the financial accounting system. Maintain records of all grants and subaward files in proper and up-to-date conditions, including agreements, subagreements, and copies of all reports submitted to funding agencies.
Prepare schedules and special reports, and analyses as required by government and foundation grant program offices.
Support and participate in budgeting, reprogramming, and monthly statement analyses for sponsored awards and general fund projects.
Prepare required compliance reports and schedules for review as needed.
Prepare monthly reports and reconciliations, including cyclical compliance reports (i.e., SF-425 reports, monthly billings).
Maintain accurate and timely records in ESRS/FSRS.
Budgeting and Accounting
Coordinate and assist program managers in preparing their annual budgets and plans; assist in developing budget assumptions and narratives for all federal and private foundation program budgets.
Assist with monthly meetings to review actual to budget performances for grant programs within ACE and ensure that appropriate follow-up actions are completed.
Assist federal program managers with grant and contract proposals.
Perform monthly/quarterly account reconciliations as assigned.
Calculate ACE’s final and provisional indirect cost rates, which include Benefits, Occupancy, and G&A rates.
Assist in all ACE’s payroll functions as needed and act as the primary person for processing payroll in the absence of the payroll manager.
Assist with internal audit functions.
Prepare quarterly TRNA schedule
Education/Experience/Specialized Knowledge and Competency Requirements:
The incumbent of this position must have demonstrated the following:
Strong audit, budgetary, and analytical skills.
Knowledge of the Federal Acquisition Regulation.
Knowledge of grants and reporting requirements.
Strong working knowledge of the Uniform Guidance (OMB Super Circular 200).
Excellent verbal and written communication skills.
Prior payroll experience a plus.
Experience using databases and working with computerized accounting systems (Microsoft GP knowledge and Ultimate Payroll system is a plus).
Bachelor’s degree in accounting or business administration (or equivalent experience) required. A minimum of 5 years of experience in the discipline or relevant area. Advanced degree may substitute for work experience.
For Consideration, please submit resume and cover letter to:
**Please note that this position is located in Washington, DC, however the American Council on Education is currently in a remote status, and the interview process will be conducted remotely. Our status is subject to change based on guidance surrounding COVID-19**
The American Council on Education is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, political affiliation, disability, matriculation, genetic information, credit information or protected veteran status.
Additional Salary Information: Salary range low $70s to low $80s
About American Council on Education
ACE is the nation’s most visible and influential higher education association. We represent the presidents of U.S. accredited, degree-granting institutions, which include two- and four-year colleges, private and public universities, and nonprofit and for-profit entities. Our strength lies in our loyal and diverse base of more than 1,800 member institutions, 75 percent of which have been with ACE for over 10 years. That loyalty stands as a testament to the value derived from membership. We convene representatives from all sectors to collectively tackle the toughest higher education challenges, with a focus on improving access and preparing every student to succeed.
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