Children and Screens: Institute of Digital Media and Child Development is seeking a Scientific Congress and Events Planner to be responsible for planning and executing a range of events for the Institute. Responsibilities for this position include but are not limited to:
Work with the Institute Founder, staff, interns, and Organizing Committee in planning and executing Children and Screens’ third national Digital Media and Developing Minds Congress in 2020, including:
Select and coordinate conference venue and facilities, including accommodation packages and meals.
Recruit organizing committee members.
Finalize September 2020 conference date.
Develop speakers, agenda, and programs.
Send speaker invitations and navigate logistics.
Develop an overall strategy for attracting conference attendees and execute this plan.
Create signage and marketing materials and spearhead conference promotion pre, during, and post-event to maximize attendance.
Manage attendee registration before and during the conference.
Manage and coordinate with the Congress committee and staff regarding a series of scholarships for post-graduate students to attend the Congress.
Develop and distribute feedback surveys at the end of each day of the conference.
Manage conference budget and finances throughout the process.
Follow-up post-event, including reimbursements, letters, media, surveys, etc.
Organize a Tools and Methodologies Exposition
The Exposition will run concurrently during the conference, but will also include a 1-day feature event for the Exposition a day prior to the conference. Responsibilities include:
Investigate and analyze the current research tools and methodologies in the field, including reaching out to industry and research experts.
Organize an Exposition Committee/Workgroup.
Solicit within the research community feedback on their needs and interests from an Exposition and workshop and incorporate industry insights from the first Tools and Methodologies Exposition.
Access advances in audio and video monitoring and wireless communications, natural language processing, software and data analytics etc. available to the research community.
Solicit from industry the most promising new and emerging methodologies (as well as existing methodologies) to showcase and present at the Exposition.
Work with conference location to set up and implement the Exposition.
Manage Exposition logistics during the conference and follow-up after the event.
Plan and execute an annual Fundraising Gala.
Assist with or manage other events for Children and Screens.
The ideal candidate will possess the following qualifications:
Passion for and commitment to the vision of Children and Screens.
A minimum of 6–10 years of professional academic/scientific conference planning experience.
Exceptional organizational skills, with demonstrated success in coordinating and managing medium-sized (300-400 attendee) academic/clinical conferences.
Excellent interpersonal skills.
Excellent attention to detail and the ability to work independently.
Strong project management skills, with experience directing and coordinating the work of others.
Facilitative and collaborative work style.
Proven track record of successfully designing and planning academic/clinical conferences and identifying qualified speakers.
Ability to work full-time at the Institute office.
Advanced degree preferred.
Additional Salary Information: Salary and benefits will be competitive and will commensurate with experience.
About Children and Screens: Institute of Digital Media and Child Development
Founded in 2013, Children and Screens: Institute of Digital Media and Child Development (“Children and Screens”) is an interdisciplinary 501(c)(3) nonprofit organization based in New York. Children and Screens seeks objective, scientific answers to questions about the cognitive, psychological, and physical impacts of digital media on toddlers, children, and adolescents — and attempts to understand how this population interacts with media at home, with friends, at school, and in their communities.
We are committed to the following aims:
- Advance objective scientific research and increase research funding in the emerging field of digital media and children;
- Develop human capital in the field — for instance, by providing a forum for researchers, clinicians, and other experts from a wide variety of disciplines to meet, collaborate, and share research; and
- Raise awareness about key issues and provide the public, parents, clinicians, educators, and policymakers with resources and information to make informed decisions.
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