Under the direction of the Finance Manager the Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans.
Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.
Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
Generate payment to vendors on a routine schedule and match the check with backup for review by the financial manager.
Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.
Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
Maintains W-9 files for all vendors and manage the annual preparation of Form 1099s.
Assist the annual audit and month-end process
Performs other duties as required to support the Finance Department
Educational Requirements of a bachelor's degree in accounting and 1-2 years of Accounts Payable experience.
Bachelor’s Degree in Accounting, Finance or related discipline
Excellent attention to detail
Strong organizational ability
Professional written and verbal communication skills. Strong interpersonal skills.
Willingness to work a flexible schedule.
Experience with Intacct, Bill.com, iMIS and Adaptive
Additional Salary Information: Applications must include a cover letter, salary requirement and three references.
Applications without a cover letter will not be considered.
Applications will be reviewed until the position is filled.
The American Council on the Teaching of Foreign Languages (ACTFL) is dedicated to the improvement and expansion of the teaching and learning of all languages at all levels of instruction. ACTFL is an individual membership organization of more than 12,500 language educators and administrators from elementary through graduate education, as well as government and industry.Since its founding (in 1967), ACTFL has become synonymous with innovation, quality, and reliability in meeting the changing needs of language educators and their students. From the development of Proficiency Guidelines to its leadership role in the creation of national standards, ACTFL focuses on issues that are critical to the growth of both the profession and the individual teacher.