The Meetings Coordinator reports directly to the Chief Administrative Officer and coordinates registration for NAAG annual meetings, regional meetings, and other seminars and conferences (approximately 20 each year.) Excellent computer skills (Word, Excel, Outlook, database knowledge) are necessary. A basic knowledge of the meeting industry is preferred. The ability to maintain confidentiality, professionalism, composure, and discretion are essential. The Meetings Coordinator must be a highly effective team player and be comfortable working in a fluid environment.
Meeting logistics management:
Coordinate meeting details with finance, web services, and communications to ensure all departments are briefed appropriately;
Create and distribute hotel, travel and event information for announcement and online registration;
Check registration daily and work with finance to monitor payments;
Prepare pre-meeting materials such as announcement, agenda and logistics emails; meeting materials such as name badges, attendance lists, post-meeting materials such as evaluations and reimbursements;
Apply and track Continuing Legal Education process; and
Manage registration onsite (travel required approximately 8-10 times per year).
Ensure speakers and panelists understand all NAAG defined expectations.
Manage hotel rooming list to include NAAG staff, speakers, VIP’s, AG’s and Chief Deputies as needed
Reconcile registration list with hotel rooming list on a weekly basis
Update meeting agenda daily or as needed
Plan internal NAAG events and meetings as needed (including staff day and holiday luncheon)
Keep NAAG meeting calendars updated
Other duties as assigned based on needs of the Association
Additional Salary Information: Salary commensurate with experience.
About National Association of Attorneys General
The National Association of Attorney General (NAAG) was founded in 1907 and is the professional association of the 56 state and territorial attorneys general. NAAG’s primary responsibility is to help attorneys general fulfill the responsibilities of their office and to assist in the delivery of high-quality legal services to the states and territorial jurisdictions.
The National Attorneys General Training and Research Institute (NAGTRI), founded in 2007, is the research and training arm of NAAG. NAGTRI is charged with providing an umbrella to create, expand, standardize, and professionalize training and research, maximize program offerings, and facilitate creativity and responsiveness to both long term and short fuse, developing issues. NAAG emphasizes a commitment to professional excellence and the quality of life of its employees.
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