SUPERVISOR AVP Association Management and Technology
To provide support and assistance for the Texas Medical Association Alliance (TMAA) and potentially other specialty societies (“Clients”), working with other members of the TMA Association Management Services (“AMS”) team in an efficient and cost-conscious manner.
1. Work with the Directors of the respective “Clients” to accomplish the goals of each society with a primary emphasis on the TMAA.
2. Plan meetings and events for “Clients”. Duties include, but not limited to, negotiating contracts with restaurants and hotels; arranging for meeting programming; handling speaker management; creating and producing promotional materials, badges, and attendee lists; preparing money deposits, on-site materials/programs, signage and any other meeting related activities as directed or required
3. Coordinate with Directors the activities of the “Clients” boards and committees.
4. Work with other departments within the Texas Medical Association to accomplish society goals including, but not limited, to Membership Operations, Conference and Meeting Management, and Finance.
5. Manage the TMAA website, updating as necessary, and troubleshooting any website problems with the assistance of TMA’s Technology & Information Systems and Technology Development teams.
6. Generate digital communications in coordination with TMA’s Client Services Department and Communications Department where required.
7. Utilize the iMIS association management software to process all membership, committee, meeting, and financial transactions of the TMAA and other societies.
8. Travel to Alliance meetings/conferences and provide on-site meeting administration and logistics as directed.
9. Finalize all conference/meeting wrap-up including final meeting reports, survey tabulations, etc.
10. Coordinate use of social media to enhance member and non-member engagement with the organization.
No supervisory responsibility.
Duties are performed independently to achieve assigned objectives; however, methods and procedures may not be specifically defined. Employee may be required to develop or research appropriate methods and procedures to be used.
GENERAL QUALIFICATION REQUIREMENTS
Knowledge and Experience:
Requires concentrated understanding of a specialized area of knowledge normally acquired through four years of high school, plus one to three years of college or vocational school, and equivalent experience. Several years of clerical experience is a plus. Accounting, association, and meeting planning experience preferred. Knowledge of medical education system would be very beneficial, but not mandatory.
Skills and Abilities:
Ability to understand and follow oral and written instructions and to deal effectively with members, staff, and the public. Must be very organized and able to handle multiple tasks. Able to manage projects from idea generation through final implementation and evaluation. Must be skilled in Microsoft Word, Excel, data entry, general office procedures and protocol. In addition, iMIS database and website maintenance skills a plus. Must have excellent writing and interpersonal skills.
About Texas Medical Association
Who Is TMA?
The Texas Medical Association was organized by 35 physicians in 1853 to serve the people of Texas in matters of medical care, prevention and cure of disease, and the improvement of public health. Today, with more than 43,000 physician and medical student members, TMA's vision is still to "improve the health of all Texans." TMA supports Texas physicians by providing distinctive solutions to the challenges they encounter in the care of patients.