Provides programmatic support to the SSO Scientific Program Committee in the overall planning, implementation and evaluation of the Society’s Annual Cancer Symposium and other education activities falling under the auspices of this volunteer committee. Provides grant administration and submission support to Education Department staff.
Annual Cancer Symposium
Provides staff support (along with the Assistant Director, Education and Meetings) to the Scientific Program Committee and shares responsibility for the abstract management of the Annual Cancer Symposium. Specific responsibilities include:
Supports the Scientific Program Committee’s administration by preparing various committee documents including agendas, meeting minutes, meeting materials and emails.
Manages aspects of the abstract submission process using ScholarOne software, including the timeline, launch, collection, review, and scheduling process, issuing reports and final output of data.
Serves as an SSO internal expert in ScholarOne administration.
Serves as primary liaison for all abstract speakers and poster presenters. Responds to inquiries, disseminates all communications as needed, tracks acceptances and declines, and processes changes per SSO standard practices.
Coordinates the annual poster contest, essay contest and other applicable abstract awards in conjunction with the Scientific Program Committee.
Coordinates the Annals of Surgical Oncology abstract supplement, including working with ScholarOne and Springer.
Collects and processes financial disclosure information for all Annual Cancer Symposium planners and faculty.
Assists in managing the Annual Cancer Symposium scientific and poster sessions onsite.
Supports the efforts of the Scientific Program in the planning and implementation for pre-meeting courses, symposia sessions and Meet the Professor sessions.
Assists in managing all faculty and moderators, including disseminating all communications as needed, tracking acceptances and declines, processing changes and responding to all inquiries leading up to and during the event.
Assists in assembling and proofing all copy for the preliminary and final programs. Updates content in the Mobile App as needed. Supports marketing strategies as appropriate.
Collaborates with the SSO Manager of International Programs to execute the Global Partner Posters.
Assists in managing the virtual meeting and ARS content setup and execution onsite.
Coordinates the Best of SSO abstract selection post-event and deliverables.
Works with Education Department staff to coordinate collection of necessary CME documentation for Annual Cancer Symposium and is responsible for closing the program file.
Manages the dedicated email inbox for speaker communications, and assists with the education inbox as needed.
Other Educational Activities
Supports Education Department staff with grant submissions for the Society’s various educational initiatives, including the Society’s Annual Cancer Symposium.
Prepares and tracks Letters of Agreement for grants awarded for Society’s various educational initiatives.
Supports Education Department staff in preparation of grant reconciliations and ensures timely submissions with appropriate outcomes data.
Maintains appropriate interpersonal relationships with colleagues, supervisors, and Society leaders and members.
Utilizes exemplary customer service skills when answering the education department calls and other phone inquiries particularly about educational products, the Annual Conference and the Training/Fellowship programs.
Performs other related duties as assigned.
Bachelor’s degree with relevant work experience.
A minimum of three years’ educational programming experience working in not-for-profit associations, preferably professional membership and/or health care related organizations. Knowledge of grants process and grant submission process helpful.
Excellent organizational, prioritization and administrative skills. Ability to work accurately and productively with administrative tools and equipment.
Strong command of Microsoft Office software (Word, Access, Excel, Power Point) and other computer skills. Experience with Learning Software or HTML and iMIS a plus.
Excellent and accurate interpersonal, oral and written communication skills.
Demonstrated ability to work independently and within a team.
Demonstrated knowledge of medical terminology.
Ability to set up meetings and/or conference calls.
Ability to support committee agenda creation and minute taking during conference calls and meetings.
Willingness to travel to Annual Meeting to provide administrative support to managers as assigned.
The Society of Surgical Oncology is the premier organization for surgeons and health care providers dedicated to advancing and promoting the science and treatment of cancer. The Society’s mission is to improve patient care by advancing the science and practice of surgical oncology worldwide. The Society's focus on all solid-tumor disease sites is reflected in its Annual Cancer Symposium, monthly... scientific journal (Annals of Surgical Oncology), educational initiatives and committee structure. SSO has an international membership of 2900 professionals. SSO is located in Rosemont, close to Chicago O'Hare Airport, near River Road.