TITLE: Project Coordinator, Immunizations
REPORTS TO: Illinois Chapter, American Academy of Pediatrics (ICAAP) Associate Executive Director (Project Director)
SUMMARY: The Project Coordinator provides support for The Increasing Human Papillomavirus (HPV) Vaccine Coverage by Strengthening Adolescent AFIX Activities contract anticipated to be awarded to ICAAP from the Chicago Department of Public Health (CDPH). ICAAP will assist with co-facilitating a quality improvement (QI) process known as AFIX (Assessment, Feedback, Incentives and Information eXchange) with healthcare providers serving children and adolescents throughout the City of Chicago. The Project Coordinator will report to the Associate Executive Director who will serve as the Project Director. The Coordinator will provide support to the HPV AFIX project and the ICAAP immunizations team. The Coordinator will pro-actively take the lead in scheduling group and individual sessions with project participants in a virtual meeting space in collaboration with the CDPH project administrator. The Coordinator will utilize a shared calendar to schedule in-person clinic sessions and virtual sessions using GoTo or other virtual meeting technology. There will be a total of 100 Chicago area clinics participating in a 17-month project (May 2017 to September 2018) on an aggressive and sensitive timeline.
The project participants are healthcare providers selected to participate in a QI project to increase HPV vaccine coverage levels. The Coordinator is to take initiative on administrative issues and scheduling for the project from start to finish. Each clinic staff will be paired with a faculty member and assigned to a group. Each site will be scheduled for 3 sessions: 1 initial in-person visit and 2 follow-up virtual sessions. The initial visit and follow up sessions will be scheduled with clinic staff, assigned faculty/coach, and CDPH project administrator. Fifty of the 100 clinics are to complete their 3 sessions by December 31, 2017. The second group of 50 clinics will complete their 3 sessions by July 2018. It is the responsibility of the Coordinator to achieve project milestones and benchmarks, and actively stay abreast of challenges and achievements. This information will be shared regularly with the ICAAP Project Director, immunizations team, and CDPH project administrator. If the project is at risk for falling behind in the timeline, challenges and suggested solutions should be reported to the Project Director to ensure successful completion of the project. The Coordinator is also responsible for creating evaluations for events; summarizing evaluations for monthly and quarterly reports; and preparing and distributing Continuing Medical Education (CME) and Continuing Education (CE) certificates to providers who complete this project.
PRIMARY DUTIES AND RESPONSIBILITIES:
The Project Coordinator is responsible for the following duties:
- Schedule a training session for 15-20 faculty members;
- Schedule individual and group sessions with healthcare providers participating in a QI project;
- Complete scheduling 3 education sessions for a cohort of 100 clinics and their immunization provider staff with 50 clinics to be completed by December 31, 2017 and 50 to be completed by July 2018;
- Schedule and facilitate virtual meetings for project participants, the selected content expert, and the project administrator;
- Set-up teleconference calls for the project planning group and faculty members;
- Summarize evaluations and attendance for monthly, quarterly, and CME reports;
- Support the immunizations team on projects, assignments and ad hoc requests;
- Support the Project Director in administering Maintenance of Certification QI credit;
- Draft and execute a contract for each faculty member and coach participating in this project and process honorarium payments at the completion of their contracts;
- Assist the Project Director in preparing monthly and quarterly progress reports for grant reporting;
- Distribute CME and CE certificates; and
- Other duties as assigned.
SCHEDULE: This position is full-time for the period of June 1, 2017 to September 30, 2018 (16 months) with benefits. The position and project is subject to securing contract funding.
MISCELLANEOUS: Local travel will be required for project activities; must have valid driver’s license and own transportation. Mileage reimbursement will be provided.
LOCATION: ICAAP offices are located in Chicago. Offices are near Chicago public transportation including the Green Line EL train and not far from the West Loop area, including the Metra Station.
HOW TO APPLY: Send a cover letter and resume to firstname.lastname@example.org by May 31, 2017. No phone calls please.