Administrative, Clerical, Support, Customer Service and Support
4 Year Degree
The Executive Assistant provides administrative support to the President and Executive Vice President of the ACCME. This position requires an energetic and personable self-starter who is organized, detail-oriented and comfortable with managing multiple priorities and deadlines.
Specific Responsibilities will include:
Coordinating the activities of the ACCME’s President/CEO and Executive Vice President according to established workflows and policies.
Manage the schedule and coordinate the commitments of the President and Executive Vice President, ensuring that all commitment deadlines are met and all follow-up is executed.
Manage President’s and Executive Vice President’s incoming mail and phone inquiries, as well as outgoing correspondence. Provide accurate, timely responses to questions, and file correspondence and other executive records according to policy.
Review and process President’s and Executive Vice President’s Expense Reports in accordance with established procedures.
Coordinate travel for the President and Executive VP with ACCME’s travel agent according to established policy.
Schedule and confirm agendas and manage connection details for the weekly Vice President’s briefings.
Serving as backup for phones and general email to the Operations Administrative Assistant?. Up to 10 hours per week,
answer the ACCME’s main phone line and accurately process calls according to established standards.
monitor and process emails that come into the ACCME’s main email account according to established standards.
Coordinating projects related to the successful execution of governance and liaison projects and meetings.
Assist Executive Vice President with projects related to Joint Accreditation.
Coordinate the New Committee and Board Member Organization Liaisons Orientations, including updating and distributing materials.
Assist with the production of Board of Directors meeting agenda materials, in an electronic format, via SharePoint.
Ensure approval of Board and Committee minutes according to procedure.
Develop and maintain explicit procedures, in SharePoint, for all job responsibilities.
Contribute to continuous improvement in ACCME processes and practices.
Applicants must have a Bachelor’s degree from 4-year accredited degree program and a minimum of two years professional administrative work experience. Strong problem-solving skills as well as a focus on producing high-quality, error-free work is required. Applicants must be comfortable managing multiple deadlines and projects at once, and have strong interpersonal skills with a demonstrated ability to provide friendly, professional support. Proficiency with Microsoft Office Professional, in particular Outlook, is necessary. Experience using SharePoint lists and libraries is preferred.
About Accreditation Council for Continuing Medical Education (ACCME)
The ACCME offers employees the opportunity to contribute to the future of accredited continuing medical education.
ACCME seeks to recruit individuals who support the ACCME’s mission to identify, develop, and promote standards for quality continuing medical education that improves healthcare for patients and their communities. The ACCME has a staff of approximately 25 employees and is committed ...to providing a professional, and positive work environment based on a model of quality assurance and continuous improvement. It offers a generous benefits package including medical, dental, 401(k), flexible spending accounts, and more.
The Accreditation Council for Continuing Medical Education (ACCME®), a nonprofit organization founded in 1981, is responsible for accrediting institutions that offer continuing medical education (CME) to physicians and other healthcare professionals.Our mission is to set rigorous standards for quality CME that improves physician performance and medical care for patients and their communities. In other words, we work to improve the health of our communities by ensuring that physicians and healthcare teams have access to high-quality education that is designed to meet real needs, evidence-based, and independent. The ACCME System comprises a community of nearly 1,900 accredited CME providers that offer healthcare professionals more than 148,000 educational activities each year, comprising more than one million hours of instruction. These activities include about 26 million interactions with healthcare professionals. In addition to staff, approximately 20,000 volunteers contribute to advancing CME at the local, national, and international level.