Association Management Firm seeking an individual to support responsibilities for client deliverables in association and event management. The right individual must be able to self-start, juggle multiple tasks, be detail and deadline orientated with good verbal and written communication skills. Individual must maintain a positive and service-oriented attitude, be extremely organized and have advanced level experience in Word and Excel. Prior association management experience required. Bookkeeping experience a plus.
Client Administration – assist with all client back-office and administrative duties
Customer Service support, including working with members and attendees to satisfactory resolve any registration issues or problems
Assistant to Executive Director
Process and manage event registrations
Manage production of name badges, attendee lists and reports for all events
Assist in planning and organizing events, including webinars, courses, seminars, banquets, etc.
Manage sponsorships and communicate with clients, customers and other staff members
Provide post event follow ups, reports, etc.
Assist with client bookkeeping duties
Individual must be analytical, reliable and pay attention to detail
Positive, flexible attitude and able to adjust to changing workload
Extremely proficient in Microsoft Office applications (Word, Excel, PowerPoint) and internet-based programs
Excellent customer service and communication skills (verbal and written)
Ability to handle multiple projects at one time
Accurate data entry and ability to identify inconsistencies to assure complete and consistent records
Must be able to relate to all types of personalities and must be able to display a helpful and professional attitude
Excellent PC skills
Ability to quickly learn new software
Experience working in Association Management System databases preferred
Experience in working with QuickBooks preferred
Prior experience working in a multi-client environment preferred
Local travel required
Ability to work occasional nights (approx. 3-4 times a month) and weekends for client events (approx. 6 times per year)
Capable of lifting 30 pounds
Job Type: Full-time
San Dimas, CA 91773
AMC – Minimum of 1 Year
Salary based on experience. Exempt position.
Note: Only individuals who are detailed oriented and have the ability to handle multiple tasks should apply. This job requires accuracy and attention to details and is necessary to be successful in this position.
Additional Salary Information: Salary based on experience