Professional Association is seeking a professional, self-motivated, highly organized candidate with a minimum of 5 years of legal administrative and/or paralegal experience, preferably in senior association management and government/international relations for the Policy Assistant to the Deputy Executive Directors (DEDs) position. This role supports the Association’s Policy and Advocacy activities, the Association’s Governance and other types of professional support to the Deputy Executive Directors and Executive Director.
This position will plan, organize, schedule, coordinate, and exercise sound judgment relating to assigned projects and other responsibilities and meets deadlines as established by the Executive Office and the Board of Directors; applies sound analytical decision-making processes and approaches; communicates effectively, verbally and in writing, in a diverse range of settings; establishes and maintains production schedules for projects.
Policy and Advocacy: Work with the DEDs to monitor intellectual property issues being raised in the US Courts, Congress, or Administration, as well as international developments in IP and Conduct research into IP policy subjects including litigation, proposed legislation, or proposed rulemakings. Research various precedents and topics pertaining to intellectual property law.
Association Governance: Transcribe and prepare Executive Committee and Board of Directors meeting minutes; track board resolutions; and compile and distribute the Board Meeting Materials to the ExCo, Board, and additional invitees in advance of each Board of Directors Meeting.
Under the supervision of the DEDs, this position assists the Committee on Nominations by updating the necessary reports to show past Board/Committee service and sends a notice to all members immediately following Committee recommendations to the Board of Directors.
Administrative Support: Work with the ED or DEDs on the preparation and submission of letters on behalf of AIPLA leadership.Perform various administrative duties including, but not limited to:
- Monitor the DEDs’ calendars and coordinate conference calls/meetings as requested.
- Prepare expense reports and travel vouchers for the DEDs, including collecting supporting receipts, and accepting/recording reimbursement.
- Screen incoming calls and correspondence for DEDs’, review incoming mail and fax documents.
Meeting Support: Work with the Executive Assistant and Executive Team to prepare for delegation meetings at Headquarters and/or AIPLA hosted events. Board/Committee Chairs’ Leadership Meeting. Work with the Meetings Department in preparation for the Board/Committee Chairs’ Leadership Meeting
QUALIFICATIONS: Proficiency in Microsoft Office programs required. Database familiarity a plus. BA preferred and Minimum five years of legal administrative and/or paralegal experience required association or non-profit organization strongly preferred.
SKILLS: Excellent writing, editing, and proofreading skills; with strong attention to detail and organizational skills. Word processing skills mandatory. Able to juggle many tasks with accuracy and speed, prioritize, retrieve information, and meet deadlines with a high level of attention to detail. Must be resourceful, have experience that demonstrates initiative and problem-solving abilities, great work ethic and initiative. Some travel within the US required.
Additional Salary Information: We offer a competitive salary, comprehensive benefits package, and a dynamic work environment. For more information, please visit our website at www.aipla.org.
Interested candidates should send salary requirements with a cover letter including a description of your most significant accomplishment to date and resume to firstname.lastname@example.org or fax to 703-415-0786 to the attention of Human Resources.
About American Intellectual Property Law Association
Founded in 1897, the American Intellectual Property Law Association (AIPLA) is a national bar association constituted primarily of lawyers in private and corporate practice, in government service, and in the academic community, with approximately 14,000 members. AIPLA represents a wide and diverse spectrum of individuals, companies and institutions involved directly or indirectly in the practice ...of patent, trademark, copyright, and unfair competition law, as well as other fields of law affecting intellectual property. Our members represent both owners and users of intellectual property.